Home > Solution >> Email 2 Fax Solution

Email to Fax based Document Delivery 

Our fax gateway lets you get more out of your investment in email, minimize dependence on paper-based processes and reduce your carbon footprint by allowing emails and other traffic to be sent and received as fax, either from the desktop or directly from front and back office applications.

Paper-based processes are inefficient and add to corporate cost in a number of ways:

• Labor intensive - impacting productivity
• Insecure - documents can be lost or left on fax machines
• Dedicated fax infrastructure - expensive to maintain
• Storage and archiving follows a different process to email and electronic files

Tecknovate Partner Company's Enterprise Fax service is an outsourced electronic fax service used by many of the world's largest corporate, financial institutions and government agencies.

Typical applications include:

• Trade confirmations & settlements
• e-Purchase order delivery from SAP, Siebel and other systems
• e-Invoicing
• Contracts
• Ship Broking & related documentation
• Price update broadcasts and delivery notifications

Benefits

• Improved efficiency for sending and receiving documents
• Improved efficiency for document storage, retrieval and archiving
• Carbon footprint reduction
• Significant cost savings through decommissioning on site fax infrastructure - such savings have been in excess of $2 million per annum.

How it works

There is no dedicated software to install and the service can be set up within 24 hours. Messages sent through the Fax gateways are delivered with 24x7 message monitoring and delivery notification.

The Fax system has been designed with an open API for quick and easy integration with existing applications. Let us know your exact requirements and we will give you the proper interface to interconnect your systems with ours. Email to Fax is a well-established and thoroughly tested solution which can be started within a few hours.

Other FAX Variations

Faxing has not grown obsolete. It is still a reliable and swift way to transmit all sorts of business-critical information like legal documents, contracts, order confirmations, etc. Besides, the need of signed hardcopies makes faxes for legal reasons compulsory for any business.

The sensational part of our solutions is that it is actually a far more reliable faxing method than traditional analogue faxing. This is not a phenomenon; it is due to the fact, we may want to believe that landlines are good carriers, but this is far from true as far as greater distances are concerned. IP networks are more reliable carriers over long distances and with our solutions, you will inevitably enjoy faxing more than ever!

Tecknovate Partner Company's offers a complete range of services where you can leverage on the reliability of faxing as well as integration in the newer technologies. Please check the items below for the individual fax services offered.

Managed Fax

Takes the Work out of Faxing

Now you can make your fax machines work more efficiently and save money. Long distance faxes in particular often cost much more than necessary - up to 70% more.

Fax Gridlock Costs You Time And Money

More faxes are being sent every day despite of the availability of email. In fact, fax traffic doubles every 3.5 years. Sending faxes and encountering busy signals are common to third world and emerging markets.

Every time you encounter a busy fax, you block your fax from receiving incoming calls. This is a Fax Gridlock that could be slowing down the speed of your business.

Fax Gridlock costs you money - in fact, each fax machine will cost you approximately S$5,000.00 in labour costs alone each year. Now, you can avoid all these inconveniences, and reduce your costs! With our Managed fax facility you can eliminate Fax Gridlock, eliminate redials, take the work out of faxing and save money.

Using The Fax Superhighway Is Easy and Automatic

When your fax or modem is equipped to use our network we will automatically receive your long distance faxes and send them down our specialized Fax Superhighway at speeds much faster than you could normally achieve. We manage your faxes from your desk to the point of ultimate delivery.

Joining the Fax Superhighway costs nothing. We come to you and fit an auto-dialer to your fax machines or modems. This powerful device is supplied free of charge and we will install it for free. It will automatically detect any long distance fax calls that you make.

Then, simply dial the destination fax number, hear the fax tone and walk away! We do the rest.

What Managed Fax Gives You ?

When your fax enters our network, we dial the destination number and deliver your fax automatically. Your fax transmission is recorded on a report which is sent to you, again automatically. If the destination machine is busy, out of paper or not answering for some other reason our "Auto-Retry" system will continue to dial on your behalf... upto 6 times. If the number still does not respond, one of two things will happen;

•  for faxes in the same time zone we will advise you to try another number within 30 minutes (on average), or

•  for faxes in another time zone, we will hold the fax and automatically deliver to the destination at the commencement of the business hours of the recipient.

Our Managed Fax service does all the work and you earn all the savings. There is no special requirements or capital outlays for equipment.

The Windows based fax solution for LAN's & Laptops

We offer electronic faxing software called Emax, a desktop application that adds functionality to your LAN enabling faxing to the world from your desktop PC.

We have a dedicated international messaging network capable of delivering thousands of faxes an hour.

Our network has been purpose built, using leading edge technology, for fax and message delivery.

To send via Emax, after creating your document in an application such as Microsoft Word or Excel you simply select the print driver. The user would then select one or several destinations from their personal or corporate directory and click on the “Send” command.

In addition, with Emax, any LAN PC has the ability to send a document to up over 30,000 destinations with far greater confidentiality than the public network quite apart from the cost savings which become obvious when you have Tecknovate Partner Company's as your virtual private network!

• Emax features overview
• Fax directly from any Windows application.
• No need for expensive fax gateways & reduces management costs.
• Connect to a dedicated global fax network
• Highly secure and reliable.
• Fully managed delivery including retries.
• Transparent to the user.
• Enhance workflow systems
• Reduce paper flow.
• Just select "Emax" when you print.
• Personal & Corporate directories on screen.
• Single and multiple messaging.
• A smarter network brings user/client solutions
• Fax broadcast enabled.
• Create and edit lists in an instant.
• Confidentiality and no third party involvement.
• Import function within directory.
• Deliver one or multiple pages to thousands of addresses in minutes.
• Full receipt and transmission confirmation via Emax "Logviewer"

Live Fax

For time-critical delivery, Live Fax Service provides you with a real-time faxing service which provides instant transmission upon connection. So, you know immediately if your document has been delivered. A solution that allows you to enjoy convenient, secure and reliable fax transmissions at substantially low rates, enabling you to be free to do what you do best in your business.

What is Fax Broadcasting?

Fax broadcasting is a remarkable tool for corporate communication. Production costs are lower and response rates are higher than traditional mail programs.

We offer a customized, automated fax broadcasting solution. It enables you to send documents by fax to thousands of destinations instantly for less money than traditional direct mailing. Whether you need to send information around town or around the world, We can broadcast your documents at a moment's notice.

As a first time user, simply provide us with a list of names and fax numbers for your broadcast. Next, send us the document(s) to be distributed and any related artwork via email or fax. (If you wish, our staff can design or re-package your materials to maximize clarity and visual impact.) That's it! We do the rest!

While almost all fax machines used today are capable of receiving and printing readable faxes at high clarity, the quality of the fax transmission is largely determined by the sending machine. We use proprietary fax software and computer design technology to maximize the faxibility of your text, graphics and photographs. The results are simply remarkable!

Whether you wish to simply personalize your documents for each transmission or need to have the recipient verify specific information (such as address, affiliations, etc.), Tecknovate Partner Company's can also merge an unlimited number of fields of data onto each document transmission as it faxes it out.

Let's face it, sending a fax is a time consuming process. But did you ever try to send a fax to over 1,000 destinations with just one try? The cost in staff time and transmission charges are staggering! By using the Tecknovate Partner Company's service, you can streamline the entire process, increase your productivity, and reduce costs for document printing and mailing. You will also receive broadcast summary reports so you can rest assured that all the intended recipients received the information at the specified time. Tecknovate Partner Company's network is capable of delivering 10,000 faxes in an hour and its customer service personnel will handle the job professionally to completion.